Online Olympiad for 2 000+ students

National Centre for Education (NCE) was a public administration institution directly subordinated to the Minister of Education and Science of the Republic of Latvia. As of January 1, 2025, the National Centre for Education (VISC) has ceased its activities. The functions and tasks of VISC have been taken over by the State Education Development Agency (VIAA).

Challenge

In response to the disruptions caused by the 2020 COVID pandemic, the National Centre for Education needed to transition their annual student Olympiad to an online format — making secure, scalable remote proctoring a critical requirement.

Key challenges included:

  • Enabling participation for 2,000 students in an online environment.
  • Allowing remote monitoring by proctors from multiple institutions, including the host university and partner organizations.
  • Implementing AI-powered ID verification to maintain exam integrity at scale.
  • Meeting strict data residency regulations, requiring all servers to be hosted within Europe.
  • Ensuring the solution could support a high number of concurrent sessions without compromising stability or performance.
  • Finding a platform with a user-friendly interface and minimal technical requirements for students and staff.
  • Providing the ability to connect a second video stream from a mobile device to monitor the student’s environment effectively.
  • These requirements made finding the right proctoring partner both urgent and complex.

Solution

After evaluating several options, the National Centre for Education chose OctoProctor for its ability to combine collaboration, academic integrity, and technical stability in a single solution.

OctoProctor met all of NCE’s key requirements, offering:

  • Guaranteed platform stability to support high-stakes, large-scale testing
  • Cloud-based load scaling, capable of handling up to 5,000 concurrent participants
  • Mobile camera integration, enabling a second video stream to monitor students' physical test environments
  • Low technical requirements for a smooth experience across various devices and internet conditions

The implementation process was completed within a few weeks. OctoProctor's eam provided guidance throughout, and even non-technical staff quickly adapted to the platform thanks to its intuitive interface and clear documentation. Any questions were swiftly resolved via responsive support or the provided manuals.

Testimonial

Results

The integration of OctoProctor's proctoring system with the Moodle testing platform allowed the National Centre for Education to fully automate the Olympiad process—from test delivery and participant submissions to performance analysis and rule compliance checks.

Key outcomes include:

  • Reliable real-time monitoring of over 1,000 simultaneous test-takers, with all proctoring data securely stored for post-event review
  • Streamlined operations, enabling seamless collection and analysis of participant results
  • High system performance and stability, with less than 5% of students requiring support during the event
  • A scalable and efficient solution that ensured integrity and fairness throughout the online Olympiad
  • OctoProctor delivered a smooth, secure, and user-friendly experience for both organizers and participants.

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